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Enter a value that specifies an area meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).
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Base Area Type

Select the base area type for a record. The system will use the accumulation of GLOA and GLA modifications to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)

Enter user-defined codes from UDC table 15/AR that define modifications to the base location type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location change 1-5)

Enter user-defined codes from UDC table 15/AR that defines adjustments to the base location type for gross leaseable location (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area offers a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease inhabited location (GLOA) and gross leasable location (GLA) for all units in a building or residential or commercial property for a specified period. You can provide the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to landlords who can provide the info to potential occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing choices to determine the period of time, based on the lease dates, for which the computations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).

Processing options enable you to specify how the system carries out the calculations, along with whether the estimations need to be carried out for all lease statuses and lease types. You can also run the program for particular structure (organization unit) classification codes to identify tenancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).

You can run and keep several versions of the R15141 program. For instance, you can run the program using location values from the very first of the month and after that run the program again using area values from the end of the month. You can likewise run the R15141 program to get GLA and GLOA outcomes for a defined area definition to ensure a more precise denominator estimation for share element denominator and renter exclusion guideline computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types defined in Area Definitions table (F15142) will be utilized to adjust the worths for GLOA and GLA that are populated in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to determine gross leasable locations (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a computation approach from UDC table 15/OM that figures out the occupied area for a system. Values are:

1: Select area values as of the very first day of the month.

2: Select location worths as of the last day of the month.

3: Select location values since the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing option. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system erases records from F15141.

Note. If you go into 1 in the Deletion Method processing option, you must still get in a calculation approach and location definition to identify the records the systems selects for deletion.

5. Deletion Method

Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data selection, date variety, calculation method, and area definition values in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to compute the occupied location for a system.

The base location type is utilized to determine unadjusted area values for GLOA and GLA. If you go into change area types for GLOA and GLA, the system will apply those location amounts to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or vacant for the time period from the commitment date to the lease begin date. Values are:

Blank: The unit is uninhabited.

1: The unit is occupied.

Lease Status

Specify which leases to select for processing based upon the lease status